In brief
This document controller role maintains project information integrity by managing documentation workflows and system settings. The work involves configuring Asite, auditing data, and supporting project teams to ensure all records meet regulatory and project requirements.
Best for
Experienced document controllers with system administration expertise in Asite.
Non-negotiable
Hands-on experience with Asite (System Admin) required.
What you need
Required
Document control
Clearly required in the listing
Communication
Clearly required in the listing
Organisational ability
Clearly required in the listing
Attention to detail
Clearly required in the listing
Work under pressure
Clearly required in the listing
Microsoft Office
Clearly stated in the job description.
Asite
Clearly stated in the job description.
Preferred
Document control experience
Strongly implied by the listing
Document Control certification
Strongly implied by the listing
Power BI
Clearly stated in the job description.
EB
Clearly stated in the job description.
ProjectWise
Clearly stated in the job description.
Your day-to-day
Maintain and update documentation
Clearly stated in the job description.
Manage EDMS workflows
Clearly stated in the job description.
Configure Asite systems
Clearly stated in the job description.
Conduct data audits
Clearly stated in the job description.
Support project reporting
Clearly stated in the job description.
Train and mentor staff
Clearly stated in the job description.
Full job description (from employer)⌄
We are seeking a Document Controller with a proven track record in managing and maintaining document control processes. The ideal candidate will have experience in document control, Electronic Document Management Systems (EDMS), and possess good communication and organisational abilities. Key Responsibilities: Maintain and update project documentation in compliance with company standards. Ensure accurate filing, retrieval, and distribution of documents across teams. Monitor document workflows and approvals within EDMS systems. Act as the primary point of contact for EDMS-related queries. Configure and manage document control settings in Asite and other platforms. Train and mentor new starters on document control processes and EDMS systems. Provide ongoing support to project teams on document management best practices. Ensure all documentation meets regulatory and project requirements. Conduct periodic audits to maintain data integrity and compliance. Liaise with internal teams, contractors, and clients to ensure smooth document flow. Support project managers with reporting and document status updates. Work across multiple platforms and systems to ensure consistency of data. Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation. Department: Information Management Reports to: Document Control Manager Location: Birmingham Key Skills and qualifications: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to create formulas and macros in Microsoft Excel Ability to manage large volumes of documentation accurately and efficiently. Desirable: Experience with Power BI Good communication and interpersonal skills. Strong attention to detail and organisational ability. Ability to work under pressure and meet deadlines. Desirable: experience in document control within construction, engineering, or related sectors. Good knowledge of EDMS platforms. Essential: Hands-on experience with Asite (System Admin). Desirable: Familiarity with EB and ProjectWise. Certification in Document Control or EDMS systems (advantageous). Key relationships: Operational Delivery Teams, Design, Planning, Construction, Information Management, Quality & Assurance. Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws
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