In brief
This general administration assistant role supports the daily running of an office and training facility. The work involves managing reception duties, handling technical and sales enquiries, coordinating training course bookings and ensuring office supplies and facilities remain fully operational.
Best for
Organised administrators comfortable with a mix of reception and practical office tasks
Worth knowing
Role is office-based in Theale, Reading, with working hours of Monday to Friday, 09:00 to 17:00.
What you need
Required
Communication
Strongly implied by the listing
Organisation
Strongly implied by the listing
Diary management
Strongly implied by the listing
Reception duties
Strongly implied by the listing
Email management
Strongly implied by the listing
Preferred
No preferred skills or technologies were clearly stated.
Your day-to-day
Manage incoming enquiries
Clearly stated in the job description.
Coordinate training sessions
Clearly stated in the job description.
Facilitate course days
Clearly stated in the job description.
Maintain office supplies
Clearly stated in the job description.
Oversee facility maintenance
Clearly stated in the job description.
Full job description (from employer)⌄
Location: Theale, Reading Emsans are looking for an organised and approachable General Administration Assistant to support the day-to-day running of the office and, when operational, a training centre. About the role You’ll be a first point of contact for general enquiries, help keep office supplies and facilities in order, and provide administrative support for training sessions. The role will involve a varied mix of reception, email, diary and practical office duties. Key responsibilities Answer the general enquiries telephone line and direct calls to the appropriate person. Take details of technical enquiries received via the technical help desk line and pass them on. Monitor the sales email inbox, respond to enquiries where appropriate, and forward messages as needed. Respond to training enquiries, share or forward course information, costs and itineraries, and book trainees into the diary. Prepare for training sessions, which may take place up to two days per week. On course days, welcome and sign in trainees, give a basic induction covering fire alarm points and exits, and provide course bags and materials. Check the mailbox outside the front doors. Monitor stationery and equipment supplies and ensure they are replenished before they run low. Carry out the weekly fire alarm test at 10:00 am each Tuesday. Contact the relevant service providers when maintenance is needed—for example, for the boiler, air conditioning or warehouse shutter. What we’re looking for A helpful, reliable and well-organised person who is comfortable handling enquiries, keeping track of details and supporting colleagues with a range of administrative and practical tasks. office based in Theale Reading Monday to Friday 09.00am to 17.00pm
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Note
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